Ticketing Workflow and App

This laboratory focuses on creating a lightweight Extract, Transform, Load (ETL) Retool workflow process to pull ticket information from an external public API into Retool Database. Once the data is accessible in Retool Database, a Retool App can display ticket details.

Steps

Execute the following steps to perform ETL and visibility of tickets through a Retool App.

Create a Retool account and login to your account as shown below.

Create a table in Retool Database

Create table / define schema

To store ticketing information, RetoolDB will be employed.

Once you are logged into the Retool Home Screen, select Database > +.
Create a table called tickets. Select Add column to add user_name, ticket_summary and ticket_description fields.
Select Create to create the table.

The following shows using the AI Assist to use a natural language prompt.

Create a Retool Workflow

Retool Workflow provides a way to develop automated tasks. In this example, we are interested in getting a ticket using an API and storing within RetoolDB.

Select the Retool icon to return to the Retool Home screen.
Select Workflows.
Select Create new > Workflow. This will create a base workflow with a Start Trigger object and Code block.
Select the Code block, right-click and select Delete.

Modify Start Trigger to use Schedule

The Start Trigger supports webhook and a scheduler to initiate a workflow.

Select the Start Trigger, select Edit triggers and enable the Schedule.
Specify a time to run this workflow as shown in the following figure.

Create Resource query block to call API

In this step, we will add a Resource query block to invoke the ticketing system API.

Select Add > Resource query and place to the right of the Start Trigger.
Connect the Start Trigger and Resource query block.
Rename the Resource query to callTicketInfoAPI.
Resource should default to REST API and GET method, leave these values.
Update the Resource query URL to:
- https://a78ua3zdyg.execute-api.us-east-2.amazonaws.com/default/getTicketInfo
Select the Run icon to confirm the API returns a result.

Create AI Action block to summarize

In this step, we will leverage an AI Action block to take the ticket description from the previous step and summarize it.

Select Add > AI Action and place to the right of the Resource query block.
Rename the AI Action to aiSummarizeDescription.
Connect the Resource query and AI Action block.
Select Action > Summarize Text.
Specify the input as {{callTicketInfoAPI.data.caseDetails}}.
Leave the Model at the default value (e.g., gpt-4o-mini).

Create Resource query block to email notification

In this step, we will create a notification using Retool Email.

Select Add > Resource query and place to the right of the AI Action block.
Specify the Resource as Retool Email.
Rename the Resource query to emailUser.
Connect the AI Action to the Resource query block.
Specify To with your email address.
Specify Subject with Received new ticket.
Specify Body with The following is a ticket summary: {{aiSummarizeDescription.data}}

Create Resource query block to insert ticket into RetoolDB

In this step, we will perform a database insert into RetoolDB table tickets.

Select Add > Resource query and place to the right of the AI Action block, below the Resource query block, emailUser.
Specify the Resource as Retool Database.
Rename the Resource query to insertTicketIntoDB.
Specify the following SQL to insert the ticket into the RetoolDB:

insert into tickets (user_name,ticket_summary,ticket_description) values ({{callTicketInfoAPI.data.user}},{{aiSummarizeDescription.data}},{{callTicketInfoAPI.data.caseDetails}});

Run Workflow to populate RetoolDB

Once the workflow is complete,

Select the Run button to execute the workflow.
Examine the Workflow logs to confirm all steps executed properly.
Examine Retool Database tickets table for new entries.
Select the Run button several more times to generate several more records in RetoolDB.
Confirm you are receiving emails for each run as shown in the following image.

Canvas
Assist (AppGen)

Create a Retool Web App using Canvas

With the Retool Workflow inserting tickets into Retool Database, a Retool Web App is the final piece to providing a ticket dashboard.

Create Retool Web App by selecting the Retool icon > Apps > Create > App
Select the X to remove the Get started panel. This should clear the canvas.
Change the name to TicketsApp from "User - Date" that it defaults to.

Create query to get ticket information from RetoolDB

To populate the Retool App, a query to get all tickets needs to be created.

Select Code > + > page1 > Resource query
Right click on query1 and select Rename to change query name to getTickets.
In the query editor, specify a Resource of Retool Database.
Specify a SQL query of:

SELECT * from tickets;

Select Save & Run
The Output tab should display the table and current contents will display in the Query Editor.

Create table and set to query results

Next a table component needs to be added to the canvas and have its to data set to getTickets.

Select Add > Components > Table and drag to the canvas.
Select the table1 tag. This will expose the component inspector on the right.
Select Data source > getTickets in the right-panel.

Hide columns to simplify table

This step focused on simplifying the table view by hiding the ticket description column.

Select table1 so that the Columns are displayed in the right-panel.
Select Ticket description > ... > Hide column

Enable expandable rows to display Ticket Description

This step will help introduce expandable rows in the table where we will display the ticket description details.

Select table1 so the right-panel displays its properties.
Select ... in the Content section. This will display a dialog with a property Enable expandable rows. Select the checkbox as shown in the following image.

Expand a row and Add component > Container.
Within container1, select Add component > Text.
In component inspector for text1, specify a value of {{table1.data[i].ticket_description}}.
Update containerTitle1 to specify value of ##### Ticket Detail.

Update table to improve UX

The default table component will now be modified to show the ticket id, the support engineer, and ticket summary.

Select the table1 tag. This will expose the component inspector on the right.
Hide the ticket description.
Change the id label to Ticket ID
Change the user_name label to Support engineer.
Change the column type for Support engineer to Tag format.
Change the ticket_summary label to Ticket summary.

Create a Retool Web App using Assist

An alternative approach in building apps is to use Assist to prompt an application. Let's use this to develop an app using the Ticket database table.

Create Retool Web App by selecting the Retool icon > Apps > Create > App
The Start anywhere with Assist[Beta] dialog should appear in the left of the IDE.
In the prompt area (bottom of Assist panel), enter the following prompt:

Create a ticket dashboard that uses @Retool Database and the tickets table to 
display a read only view. Also provide a search input area that can be used to 
filter the entries. 

Assist will take several minutes to process the prompt, define a plan, and then execute the various steps in the plan to generate the App. During this process it will request the ability to run queries, this is call Human-in-the-Loop, and provides users the ability to control what Assist performs.

During the generation process, Assist may request approval to run queries that will populate the dashboard as shown below. Run the query to allow Assist to complete the app.

When the generation is complete, the following app is displayed:

Test the Search input and confirm that it filters the results in the table.
- In the search field enter a value to verify that filtering works. In this example, Connie was an entry that was used to test filtering.

Completed examples

You can import these completed examples to compare but it will require that you configure the database table tickets:

Workflow: etl-tickets.json
App: TicketsApp.zip

Steps​

Create a Retool account and login​

Create a table in Retool Database​

Create table / define schema​

Create a Retool Workflow​

Modify Start Trigger to use Schedule​

Create Resource query block to call API​

Create AI Action block to summarize​

Create Resource query block to email notification​

Create Resource query block to insert ticket into RetoolDB​

Run Workflow to populate RetoolDB​

Create a Retool Web App using Canvas​

Create query to get ticket information from RetoolDB​

Create table and set to query results​

Hide columns to simplify table​

Enable expandable rows to display Ticket Description​

Update table to improve UX​

Create a Retool Web App using Assist​

Completed examples​